Digital Inspection App

A Microsoft Power Platform solution that digitized mechanical inspections at Capitol Aggregates, replacing paper-based processes with a real-time, mobile-first inspection system.

The Problem

Mechanical inspections across multiple facilities were recorded on paper forms. Data was transcribed manually into spreadsheets — days after the inspection occurred. Communication lag between field technicians and management meant critical findings were delayed or lost entirely.

The Solution

A PowerApps application integrated with Microsoft Lists and Power Automate:

• Mobile-first design for use on tablets and phones in the field
• Standardized inspection forms with photo capture and severity ratings
• Automatic notifications when critical findings are recorded
• Single Source of Truth — all inspection data in one searchable location

Tech Stack

Key Features

• Drop-down menus for equipment types, failure modes, and severity levels
• Photo attachment with automatic geotagging
• Automatic email alerts for high-severity findings
• Historical inspection data searchable by equipment, date, or technician
• Weekly automated summary reports to management

Impact

• Eliminated communication lag between field and office
• Created accountability with timestamped, attributed inspections
• Enabled trend analysis — identifying recurring failure patterns before they become critical
• Reduced paper waste and manual data entry errors